Careers

Tcompliance, part of the ethiXbase group of companies has an immediate opening for a full-time Global Payroll and Benefits Specialist. The position is based in Annapolis, Maryland, with the flexibility to work remotely 2-3 days per week.

The Global Payroll & Benefits Specialist acts as the technical expertise related to all payroll and benefit duties. This position oversees payroll processing and benefits administration. The Global Payroll & Benefits Specialist reviews submitted information, makes corrections and responds to inquiries from team members. They are responsible for providing expertise and insight on team member benefits ensuring proper use of the existing benefits schemes.

This position reports to the Head of HR, based in the UK with a dotted line to the Head of Finance also based in the UK and will work closely with the Global HR team, the Senior Financial Controller of TCompliance as well as the Group Finance team.

This position requires a high degree of professional discretion and sensitivity, the ability to work independently with minimal supervision, and the ability to manage and process multiple payrolls across our global locations. The Payroll and Benefits Specialist will serve as an integral member of the team, across the Globe to ensure our payment processes adhere to the correct state and country regulations. The Payroll and Benefits Specialist must be a self-starter with initiative, responsiveness, accuracy, and detail-oriented.

Responsibilities:  

Key areas of responsibility include:

• Ensure the efficient and effective administration of the payroll function across the company entities and global payrolls to ensure all team members are paid correctly and on time
• Collaborate with third-party payroll bureaus on a timely basis to provide the information needed accurately based on the Payroll Calendar deadlines
• Control the employment tax presentations across all payrolls
• Review the individual payrolls each month and consolidate/post the relevant journals into the Finance system
• Monthly/Quarterly/Yearly payroll reconciliations. This will include ensuring we are audit ready and compliant
• Support the annual pay review process for the whole business in partnership with the HR team
• Administer and manage all team member benefit programs, including enrollments, terminations, and renewals
• Streamline the benefits package across the different global locations and ensure best practice of the benefits packages
• Manage the US state and federal withholding and unemployment registrations and reporting, as required
• Year-End employee/employer reporting compliance and testing
• Manage the annual 401K testing, annual discretionary match and completion of 5500 reporting
• Ensure all fringe benefits are accounted for and accurately reported by year-end reporting
• Resolve any federal/state and/or other global Governmental inquiries and/or discrepancies 
• Manage any staffing agency contractor billing, discrepancies, and positing journals across all locations
• Lead the integration to a one global payroll provider
• Addresses benefit and payroll inquiries to ensure timely and accurate resolutions. Maintains contact with team members and beneficiaries to facilitate proper and complete utilization of benefits
• Implement and maintain payroll best practices to improve efficiency and ensure compliance with legal requirements
• Produces scheduled and ad-hoc reports relating to payroll
• Support the management of HRIS (currently, BambooHR and PeopleHR) with the HR team

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Qualifications / Experience:  

• +4 years’ experience of managing a global payroll including the US, UK, Singapore, and Malaysia
• Proven experience in administering company benefits schemes and managing third-party vendors in the US and preferably across the Globe
• Strong working understanding of US, UK, Singapore, and Malaysian tax legislations
• Experience in a large payroll bureau (such as ADP) with multi-location, multi-payroll, multi-entity interfaces will be a plus
• Experience with BambooHR and PeopleHR preferred, or other HRIS and payroll systems
• PHR/CCP/CEBS or equivalent certification preferred
• Extensive knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes across the US, UK, Singapore, and Malaysia would be preferable
• Experience in multi-state registration and filing requirements
• Knowledge and experience with 401K management and regulations and reporting. Experience in other pension/retirement funds across the globe would be a benefit
• Knowledge and experience of labor laws set by governing authorities and organizations across the Globe
• Fundamental knowledge of the principles, practices, and procedures of Human Resources and Payroll management
• Ability to effectively plan, set priorities, and manage several complex projects simultaneously while working under pressure to meet deadlines
• Ability to research information and analyze data to arrive at valid conclusions, recommendations, and plans of action
• Ability to read, analyze, and interpret complex regulatory and payroll documents
• Superior written and verbal communication skills to effectively address all levels within the organization
• Ability to represent the company effectively in a variety of settings with a demonstrated understanding and appreciation for diverse cultures
• Experience in following defined processes that require a high degree of accuracy and confidentiality
• Outstanding interpersonal and collaboration skills and ability to communicate effectively at all levels of the organization
• Experience in working with senior leaders across departments
• Experience of working in a Global role would be beneficial but not essential

Supervisory Responsibility
This position has no supervisory responsibilities.

Position Type/Expected Hours of Work
This is a full-time position, where hours of work and days are Monday through Friday, with normal business hours with the flexibility to accommodate working hours to meet various time zones across the Group.

Travel
No travel is required.

Must be authorized to Work in the US. 

We provide competitive compensation and a professional atmosphere. This is a collaborative and inclusive work environment where individuals strong on aptitude and positive attitude will have opportunities to grow their professional careers through working with some of the most advanced technology and talented developers in the business.

We are an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, gender identity, or veteran status. If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at [email protected] for assistance.

Please visit our websites to learn more:  https://ethixbase.com/ and https://www.tcompliance.com/.

The Human Resources Manager is responsible for managing HR-related activity, including providing HR leadership on cross-functional teams, identifying HR issues relevant to the business, giving recommendations to address crucial issues so that business objectives are met, proactively educating on relevant HR issues, serving as HR advisor and analyze issues in a timely manner.

This position reports to the Head of HR, based in the UK and will work closely with the Global HR team, the President of TCompliance as well as the Group Finance team and departmental heads across the Group. This position will be required to work in the Annapolis, MD office at least 1 day per week.

This position requires a high degree of professional discretion and sensitivity, the ability to work independently with minimal supervision, and the ability to exercise independent judgment regarding matters of significance. The Human Resources Manager will serve as an integral member of the team, assisting with management / general business operations, and as the US team’s primary contact to the public regarding human resources-related matters. The Human Resources Manager must be a self-starter with initiative, responsive, accurate, and detail-oriented.

Responsibilities:  

Key areas of responsibility include:

• Talent Acquisition and Onboarding
• Benefits Administration, including open enrollment and new hire enrollments, terminations
• Employee Relations
• Compliance with legal HR requirements
• Maintenance of Recruitment and Employment records
• Management of HRIS (currently, BambooHR)
• Coordination of Immigration processes
• Management of Performance Management process

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Qualifications / Experience:  

• Master's degree in Human Resources or a business-related field and two (2) years of experience in Human Resources; OR
• Bachelor's degree in Human Resources or a business-related field and four (4) years of experience in a management capacity; OR
• Eight (8) years of experience in a management capacity; Or Any similar combination of education and experience
• Experience with BambooHR preferred, or other HRIS
• PHR/SPHR certification preferred
• Fundamental knowledge of the principles, practices, and procedures of Human Resources Management
• Ability to effectively plan, set priorities, and manage several complex projects simultaneously while working under pressure to meet deadlines
• Ability to research information and analyze data to arrive at valid conclusions, recommendations, and plans of action
• Ability to read, analyze, and interpret complex legal, regulatory and human resources-related documents
• Superior written and verbal communication skills to effectively address all levels within the organization
• Ability to exercise considerable judgment and discretion in dealing with matters of significance for the company
• Ability to represent the company effectively in a variety of settings with a demonstrated understanding and appreciation for diverse cultures.
• Experience in following defined processes that require a high degree of accuracy and confidentiality
• Excellent organizational skills, great attention to detail, and the ability to multi-task
• Outstanding interpersonal and collaboration skills and ability to communicate effectively at all levels of the organization
• Experience in managing third-party vendors such as benefits suppliers
• Experience in liaising with outside counsel
• Experience in working with senior leaders across departments and coaching them in HR matters
• Experience of working in a Global role would be beneficial but not essential

Supervisory Responsibility

This position has no supervisory responsibilities.

Position Type/Expected Hours of Work

This is a full-time position, where hours of work and days are Monday through Friday, with normal business hours with the flexibility to accommodate working hours to meet various time zones across the Group.  This position will be required to work in our Annapolis, MD office at least 1 day per week.

Travel

No travel is required.

Tcompliance is a dynamic and growing international organization based in Annapolis, Maryland that provides practical and cost-effective anti-bribery compliance solutions for multinational companies. 

The Challenge Ahead 

As a Tcompliance ambassador, you are passionate about our products and services, and engaging with prospective customers.  

As a Sales Development Representative (SDR) you have the unique opportunity to build a foundation for an exciting and rewarding career in sales. As a key member of our team you will: 

• Participate in our sales training to learn the history of the industry, our target buyer, best practices for qualifying prospective clients, and more 
• Discover, qualify, and nurture new business leads through cold calling, email, social media and marketing campaigns 
• Use your creativity and detective skills to connect with decision makers to schedule meetings for Sales Executives 
• Professionally represent the Tcompliance brand, vision, and values 
• Surround yourself around ambitious individuals who create a fun and exciting work environment 

Skills & Experience Requirements: 

• Bachelor’s Degree in Business, Marketing, or related discipline: Applicants with relevant work experience and/or individuals currently enrolled in a continuing education program may also be considered. 
• Excel in time management and ability to prioritize activities 
• Must be a self-starter with an entrepreneurial spirit, looking for new ways to succeed and drive more meetings 
• Desire to grow into a professional sales role 
• Strong oral (phone) and written (email) communication skills 
• Ability to multi-task 
• Excellent problem-solving skills 
• Strong organizational Skills 
• Deadline and detail oriented 

This position can be In-Office, Remote or Hybrid. 

We offer a competitive salary and comprehensive benefits structure.  

How to apply:  

Interested candidates should submit a resume and cover letter for immediate consideration via Tcompliance Careers:  https://www.tcompliance.com/Careers.